Dentist Revises Process to Safeguard Medical Alert PHI

Covered Entity: Health Care Provider

Issue: Safeguards, Minimum Necessary

An OCR investigation confirmed allegations that a dental practice flagged some of its medical records with a red sticker with the word “AIDS” on the outside cover, and that records were handled so that other patients and staff without need to know could read the sticker. When notified of the complaint filed with OCR, the dental practice immediately removed the red AIDS sticker from the complainant’s file. To resolve this matter, OCR also required the practice to revise its policies and operating procedures and to move medical alert stickers to the inside cover of the records. Further, the covered entity’s Privacy Officer and other representatives met with the patient and apologized, and followed the meeting with a written apology.

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